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Administrative Assistant

Physician Affiliate Group of New York (PAGNY) is comprised of nearly 4,000 physicians and healthcare professionals who provide services to NYC Health and Hospitals Corporation (HHC), the largest public health system in the United States.  Our practitioners are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City.  EOE M/F/D/V

With approximately 60,000 admissions per year and 10,000 average daily population in twelve jails citywide, the NYC jail system is among the largest in the nation. The Division of Correctional Health Services (CHS) of the New York City Health and Hospitals Corporation is responsible for the delivery of medical and behavioral health care, social work services, discharge planning and reentry services 24-hours a day, 7-days a week. CHS is a national leader in the delivery of health care to the justice-involved population and works continuously to improve access to, and quality and continuity of, care within the jail system. 

CHS conducts a comprehensive medical and mental health assessment for every patient at the point of admission, offers robust screening for infectious diseases (HIV, hepatitis C, STDs, TB, etc.) and helps with the management of chronic and acute conditions.  CHS is committed to improving the quality and continuity of care provided to its patients both during and after incarceration, and to the population health of the communities to which our patients return. 

Responsibilities:

Performs executive secretarial and administrative duties.  Priorities assignments and organizes functions to ensure effective management of Operations.

  1. Coordinates office functions in an executive environment
  2. Maintains confidentiality of executive environment, particularly as it relates to patient information, staffing and human resources issues and program planning
  3. Provides secretarial support to the Clinical Director.  This includes frequent interaction with administrators and outside agencies
  4. Takes and transcribes dictation of correspondences, manuscripts, reports and meeting minutes
  5. Coordinates preparation for projects and research
  6. Coordinates preparation of responses, documents, and interviews for legal and/or operational inquiries
  7. Prepares and types routine correspondence, reports and forms
  8. Screens and responds to telephone inquiries.  Researches and prepares data in response to routine inquiries and assists the Clinical Director in preparing complex reports
  9. Maintain the calendar of the Clinical Director

Qualifications:

  • Knowledge of MS Office, MS Word, Excel and/or related software programs
  • Office Manager experience preferred
  • Experience and/or interest in issues related to Mental Health and Criminal Justice preferred

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